copy field values through out a word document in Office 10

vilas desai
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copy field values through out a word document in Office 10

Post by vilas desai »

Dear Experts
I would like to get rid of entering several instances of - Name and Address and Reference" of a client in every "Software Service Agreement" that i make for diff clients.The word document (Offce 10) has several instances of "Name" and "Address" and :Reference". So where ever these fields are found in the document they should be auto replaced by the new values that are entered right in the first page of the document.
Please help. Thanks
Vias Desai

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HansV
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Re: copy field values through out a word document in Office 10

Post by HansV »

One way to do this is through custom document properties. To create/add them, select File > Info, then click Properties > Advanced Properties:

S3366.png

Type a name for the property, enter a value and then click Add:

S3367.png

When you're done, go back to the document.

Click where you want to insert one of these properties, for example the name.
Press Ctrl+F9 to insert field brackets { }
Type the word DOCPROPERTY followed by a space, then the name of the custom property that you want to insert:

S3368.png

Press F9 to hide the field code and to update the result.

S3369.png

Repeat for the other locations and properties.

S3370.png
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Best wishes,
Hans

snb
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Re: copy field values through out a word document in Office 10

Post by snb »

Bookmark the address Textbox
Use then Ref field to refer to this Bookmark.

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StuartR
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Re: copy field values through out a word document in Office 10

Post by StuartR »

Another option is to use the STYLEREF field.
Create styles called Name, Address, Reference etc.
Apply these styles to the place on page 1 where the data is entered

Insert a STYLEREF field wherever you want a copy of the information
StuartR


vilas desai
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Joined: 16 Mar 2011, 09:33

Re: copy field values through out a word document in Office 10

Post by vilas desai »

Thanks a Lot Hans and Stuart

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Charles Kenyon
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Re: copy field values through out a word document in Office 10

Post by Charles Kenyon »

Another Option is to use the built-in Document Property Content Controls or other Mapped Content Controls.
http://addbalance.com/word/MappedControls.htm

You do not need to update fields with these. A change made in any location is registered in all locations when editing the content control is completed by leaving the control. The other methods with a Ref or StyleRef field all require that you update the dependent fields.