Word copy, and into Outlook email paste

[diana]

Outlook 2007 - SP2
Word 2007 - SP2

not sure which forum to post this topic as its from Word copy, and into Outlook email paste

We have a word template that contains checkboxes.

The checkboxes are interactive ie when you double click on the box its a toggle and ticks or unticks the checkbox.

The checkboxes were created using goto ribbon Developer, in Controls group, select Legacy Tools icon, select ActiveX Controls.

fieldcodes are:
{ CONTROL Forms.CheckBox.1 }


The problem is users are copying and pasting the table that contains the checkboxes into an outlook email.
In draft mode, ie while drafing the email and saving the checkboxes display.

However in outlook, when you either print preview, (goto Office button, select Print, select Print Preview), print, or send the email.
the result is the checkboxes dont display

I understand outlook has basic formattaing using Word Editor.
Is this the reason the checkboxes arent displayed cause word editor cant interpretor the fieldcode controllers?
or is there a way to copy and paste (special) to retain the checkboxes.

Ive attached the word document template with checkboxes.
ive attached a file with screen captures of what it looks like in draft email, and result print preview, print or sent email



many thanks

diana

[HansV]

Using ActiveX controls in an e-mail is not a good idea since they will be disabled by the standard security settings (and it is not a good idea to relax those settings).

If you want an interactive e-mail, look into form design in Outlook.

[agibsonsw]

They could paste the table as a picture. After pasting, click the down-arrow under the paste icon and choose Paste Special.
This should show the ticks when printed.
This assumes that you just want to see the ticks, without being able to store the results in a database.
Andy.

[diana]

thanks Andy and Hans for the responses.

From Word, copy , goto Outlook and click Paste, Paste Special, Picture (Windows Metafile)
This works. however I discovered a limitation. In Word Ive select and copy over 2 pages, however when I paste into oultook it only pastes 1 page.
which means the users will have to copy and paste one page at a time.

thanks again
diana

[HansV]

Yes, that is a limitation of copying and pasting as a picture.